10 hot tips for working by Emails (for beginner-intermediate users)

This tutorial is for beginner-intermediate users, where you are going to learn some common tips about working by Emails such as security tips and performance tips about checking Emails and sending Emails. These tips help you to keep your private data safe.

1) Check your Emails just in trusted places

• If it is possible, never check your Email in public places such as internet saloons, offices, colleges, and so on Because it is possible that another one looks at your keyboard to discover your password!
• If you want to check your Email in public places, be careful about password remember check box and always leave it unchecked. Just as like as the pictures below (Gmail, Hotmail and Yahoo are some services that provide a password remember):
• Be careful! Mirrors are able to tell your private data to others! So, check the mirrors positions around you.
  Note: Many people have lost their private data because of mirrors and other glossy objects like pots!

2) Have two types of Emails

• If it’s possible, have two types of Emails, once as a formal address and another one as an informal address. Make your formal ID using your real name and family name and make your informal Email using your unreal name and family name.
• It is a good idea to have two types of Emails for different goals. For example if you are a teacher, you can give your formal Email to your students, schools, collages, universities and so forth. You can also give your informal Email to web sites that you want to join there, or use it to leave a feedback in web pages, which your Email is needed for leaving feedback there.
• When you give your informal Email address to others, they can not find your name and surname in your Email address (like: flower2000@gmail.com) and when you give your formal address to others, they will be able to see your real name and surname in your Email address (like: patrick.anderson@gmail.com)

3) Have the best settings for your account

• If your Email service lets you; try to have a secondary Email.
• Feel sure that you are using a security question. Read more here.
• As you know when you insert your name and surname, after sending an Email to someone, he or she will be able to see your name and surname that you have written them in your account settings. So, to apply the tip number 2, write a virtual name and family name as your informal Email account and your real name and family name as your formal one.
• Use strong passwords. It is recommend to have a long password that contains digits and letters. For example: 1password2loging, stay4updating2posts, jack2546school215, and so forth.

4) Do not let your browser to save your passwords

• When you save your passwords on your browser, others can find them in your browser. For example if you are working on Firefox, you can see all of saved passwords on your browser after following these steps:
  • Tools -> Options -> Security
  • Click on Saved password and then click on show passwords. Yeah! You can see all of them! In addition, others can see them when you are not at your desk!

5) Don’t give your Email to all

• Don’t give your Email to all and just register your real Email where is necessary.
• It is recommend to avoid giving your Email to all. If you give your Email to all, you should wait to see too many Emails in your inbox as spam! For example may you have more than 250 daily Email!
• If you want to leave a comment on a web page and your Email is needed to do so ( but you do not like to give them your Email), you can give them some unreal addresses like these ones: a@b.com, abc@def.com, a1@b2.com and so forth.

6) Don’t attention to unknown Emails

• When you receive an unknown Email, you do not know that who has sent it. In addition, this may makes you worry. But the best solution is this: IGNORE THEM!
• The most common purposes of these types of Emails are advertising and collecting personal information. In fact, some of them are some unwanted advertisement for web sites and the other ones request you to reply your personal information.
• Therefore, never reply these types of Emails.

7) Do not give your password to your friends

• Maybe you want to give your password to your trusted friend. As you know, he or she is trusted. But can your friend keep your password safe?

Identify spam Emails and report them

• Let your Email service to know spam Emails. This would help your service to know them and do not send them to other account’s inboxes. You can report them after following these steps:
  • Gmail: Select Email(s) -> Click on Report Spam button
  • Yahoo account: Select Email(s) -> Click on Spam button

9) Compress your attachments before sending

• Compressing attachments, makes you able to send your Emails faster and your friends can download sent attachment faster.

10) Click on Sign out/Log out button before exiting your account

• If you do not do it and just close your browser window, it is possible for others to open the same browser and read your Emails.

Related post(s):

• A security tip about Email accounts to avoid getting hacked your account(s)!
• A hot security tip for Gmail accounts
  

Related Posts